U.S. Citizenship and Immigration Services (USCIS) has released a revised version of its Form I-9, Employment Eligibility Verification (11/14/2016). By January 22, 2017, all U.S. employers must use only the new version. Until that point, they can continue to use the version dated 03/08/2013, or the new version.
Form I-9 changes
The new revision allows employers and employees to choose to complete any or all sections of the form on paper or using a computer, or a combination of both. However, Forms I-9 obtained from the USCIS website are not considered electronic Forms I-9 under DHS regulations and therefore cannot be electronically signed. Therefore, regardless of the method used to enter information, a hard copy of the form, must be printed and signed and dated by hand where required. The revised form is a portable document format (PDF) that is fillable and savable. When completing the form on the computer the English version includes specific instructions for each field and drop down lists for universally used abbreviations and acceptable documents as well as easy access to the full instructions.
Other changes to the form include:
- modification to Section 1 to request “other last names used” instead of “other names used”
- the addition of prompts to ensure information is entered correctly
- the ability to enter multiple preparers and translators
- a dedicated area for including information rather than having to add it in the margins
- a supplemental page for the preparer/translator
As you may already be aware, the 1986 Immigration Reform and Control Act (IRCA), prohibits employers from hiring people, including U.S. citizens, for employment in the United States without completing the Form I-9 to verify their identity and employment authorization.
For USCIS’ I-9 information page and link to the new form, click here. Please note that you must have Adobe Reader 8 or higher installed to open the new PDF form on the I-9 information page.
Please click here for a copy of USCIS’ official press release on the revised I-9.
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This publication is for general information only. It is not legal advice, and legal counsel should be contacted before any action is taken that might be influenced by this publication.
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